skip navigationtext only
utc logo

UPPINGHAM TOWN COUNCIL

Annual Report

April 2007

ANNUAL REPORT

2006-2007

CONTENTS


MEMBERS OF UPPINGHAM TOWN COUNCIL

EMPLOYEES

AUDITORS

CHAIRMAN’S REPORT

COMMITTEE CHAIR’S REPORTS

INCOME & EXPENDITURE ACCOUNT
(YEAR ENDED 31st March 2006)

BUDGET FOR YEAR 2007-2008

PAROCHIAL CHARITY ACCOUNT YEAR ENDED
31st MARCH 2007























Members / Employees

Mayor Cllr Colin Forsyth
Deputy Mayor Cllr Karen Senogles

Committee Chairs & Vice Chairs:-

Finance & General Purposes Committee:

Chair Cllr Christine Edwards
Vice Chair Cllr Peter Rees

Recreation Ground, Allotments, Market Place & Street Lighting:

Chair Cllr Julie Lewis
Vice Chair Cllr Richard Reeve

Planning Committee:

Chair Cllr Ian Salt
Vice Chair Cllr Robin Schlich

Staffing Committee:

Chair Cllr Kate Siviter
Vice Chair Cllr Valerie Booth

Members:

Cllr Peter Baker
Cllr Charlie Mason
Cllr Ron Simpson
Cllr Gilbert Tennant
Cllr John Watson

Employees: Clerk Mrs. Susan Awcock

Litter Picker Mr. Robert Hibbins

Premises Officers: Mr. William McLaren
Mrs. Angela Carr

Auditors: Internal Mr. Ian Fraser
External Hacker Young

Internal monitor: Mrs. B. Rands

Chairman's Report

Chairman’s Report

The biggest and most expensive project the Council has been involved in is the development of the new cemetery. It is now just about ready, the gates being put in place at the end of March, the fencing finished and the ground about to be sown. Part of the cost of this was covered by a grant from Rutland County Council. During the year an unsuccessful attempt was made to obtain money from ‘The Peoples Millions’ to enable a start to be made on the green burial area. In spite of this disappointment the Council hopes to start work on this during the coming year.

We have also been improving the Lawn Cemetery. The majority of the headstones are now safe and the upper area tidied and made into a wildlife area. We were pleased to receive a grant for this work from Cory Environmental.

The Council has made the Town Hall accessible to the disabled. The main part of this work was removing the gravel from the car park and laying tarmac. The path at the side of the hall has been bricked. We have also improved the security of the hall, and the Clerk, increasing the number and efficiency of the CCTV.

We have started upgrading the Town Hall, making it a more attractive venue for social events. We are in the process of having it redecorated by the probation team, cost on a materials only basis. An improvement has been made to the opening and closing of the curtains in the main hall.

The skate park has had a “street course” added to it. The Uppingham Community Forum is currently trying to secure more funding to add two more ramps.

The car parking in Gainsborough Road was extended just after the new supermarket opened. The Council has set up a small working party to investigate whether the Council can assist retailers in the town in any way. We had our first meeting at the end of March. Parking in the town remains a contentious issue, not helped by the County Council ignoring our submissions on the increase in charges.

We are investigating methods of improving street lighting in the town. This council is responsible for only a small part of this. We are looking at whether it is financially possible to increase lighting levels in the town centre and making it more resident friendly in other parts of the town.

The majority of members of the Council were disappointed in the adjudication on the new primary school. The Council will continue to take whatever limited action it is entitled to take to safeguard the primary education of future generations of children in the town.

Finally I must thank all the members of the council for all that they have done for the town during the last twelve months. My thanks especially go to the deputy mayor and the Clerk.

Colin Forsyth, Mayor

Committee Reports

REPORT of the


FINANCE & GENERAL PURPOSES COMMITTEE


Accounts: The accounts for the year ending 31st March 2007 are being finalised as this report is being presented. The 2005/6 accounts, approved by the auditors, are enclosed.

Results: The Committee met seven times in 2006/7 with an average of 68% attendance. Bank reconciliation's and management accounts are produced quarterly.

During the year the new cemetery has been developed and attached is a break down of costs showing a healthy state of financial affairs.

Expenditure to date
£
Purchase of Land 24,700.00
Solicitors fees 809.00
Trial Holes 100.00
Architect Fees 1,400.00
Planning consent 425.00
Desk based archaeological survey 825.00
Archaeological dig 3,025.00

Sub Total (Financed by Capital funds) 31,284.00

Roadway, parking etc 105,331.46
Architect fee 600.00
Gates 3,268.59
Water Supply 4,650.00

Sub Total (Financed by loan £100.000 and grant £25,000) 113,840.05

Total expenditure to date 145,134.05

Work in hand

Signs 1,297.46


Cost to date 146,431.51
Deduct Capital expenditure 31,284.00
Deduct loan and grant 125,000.00

In hand for landscaping, registers, green burial site etc. 9,852.49

There have also been increased activities in the Town Hall generating more income and the town market is continuing to be a very viable asset.

Another achievement for the financial year was the completion of the Town Hall car park which was slightly over budget due to additional costs relating the work required on the dividing listed wall. The rest of the budget for the year was on target.

The year ahead: The Council is to pursue grants for the green burial site, which forms part of the new cemetery. As the main cemetery needs to be ready for use by August 2007 it will create a great deal of effort on behalf of the Clerk and the Council members, this being one of the biggest projects undertaken by the Town Council for a great number of years.

My thanks to the Clerk, Susan Awcock, who is also the Council's Financial Officer, for her administration of the Town's finances and also to the internal monitor, Barbara Rands.


Cllr. Christine Edwards.
Chairman, Finance and General Purposed Committee.

The Report of the

Recreation Grounds, Allotments, Market Place & Street Lighting Committee


This year saw a number of changes within the town, much of this due to the clerk working with Paul Watson of Rutland County Council Social Service department, and his team “Out of Rut”. Trees have been cut down in the designated wild life area in the upper part of the London Road cemetery and a lot of planting has taken place, the benefit of which will be seen later in the year. As well as creating a nature reserve it is hoped that this area will be used for the scattering of ashes.

The play areas have been monitored with regular Health & Safety checks. The viability of the Branston Road play area will now be discussed, following an inspection by Wicksteed Leisure in April.

The Council, working with “Climate Change and Sustainable Energy Act 2006” are in the process of looking at our own energy measures in various ongoing schemes, one being street lighting where, with the help of a lighting company, initial survey work and costings have been carried out. Working with Rutland County Council we hope to reduce costs and comply with new environmental measures.

Attached is a copy of the “Clean Neighbourhood & Environmental Act” which will be part of our objectives for next year’s projects.

Julie Lewis, Chair


THE REPORT OF THE

PLANNING COMMITTEE REPORT

The Planning Committee has met every month to consider applications and to make recommendations to the full Council. During the course of the year a total of 92 applications have been considered.

The Town Council has no power to grant or refuse planning permission. Its role is to recommend either approval or refusal to the Planning Committee of Rutland County Council, which is the local planning authority. Sometimes the Town Council recommends approval subject to there being no objections from the owners of neighbouring properties. This is because we do not know whether objections have been raised or not. In the case of listed buildings, which are specially protected and for which additional listed building consent is required, we do not usually make a recommendation. We prefer to say that we will follow whatever advice is given by the County Council’s Conservation Officer, who has special responsibility for these applications.

A recent application for the construction of two houses in an area of garden was of particular interest. The Town Council recommended refusal because we considered that the proposal would result in over-development and the loss of amenity to neighbouring properties. This view was supported by the County Council, which refused permission. The applicant appealed. The appeal was dismissed, but the reasons given were perhaps unexpected. The inspector did not accept that there would be over-development or that neighbouring properties would be adversely affected. His grounds for refusal were that the proposed houses were not in keeping with other houses in the surrounding area.

This decision may be an indication of a shift in official thinking. The shortage of building land and the consequent pressure to increase housing densities by building more houses per hectare may mean that permission will be given to build on smaller sites, as long as the new houses are similar in style to surrounding buildings.

Affordable Housing

There has been mixed news recently for those who would like to see more affordable houses built in Uppingham. The Adjudicator’s decision against the proposals to build a new primary school on Leicester Road means that land on the sites of the two existing schools will not become available for housing. However, the good news is that Rutland County Council has taken a final decision to go ahead with the development of land on Seaton Road opposite Brook Close.

The Spire Homes housing association has obtained the funding needed for the project, which received full planning permission some months ago. There will be a total of thirty-five dwellings. Sixteen will be two and three bedroom houses for shared ownership. The other nineteen will be for rent, with a mixture of one, two and three bedroom houses, two bungalows and one four bedroom house. It is hoped that work will start in April or May.

Cllr Ian Salt, Committee Chair
Cllr Robin Schlich, Deputy Committee Chair

Accounts year ended 31.03.06

UPPINGHAM TOWN COUNCIL
ACCOUNT FOR YEAR ENDED 31ST MARCH 2006
SUPPORTING NOTES
1.ASSETS
Movements in the year:
During the year the following assets were pruchsed at the cost shown: year the following assets were purchased at the cost shown. None
During the year the following assets were sold for the price shown. None

At 31st March 2006 the following assets were held

ASSET
BASIS OF VALUATION VALUE (£)
Recreation Ground - Tod's Piece Nominal 1.00
Burial Ground - London Road Nominal 1.00
Allotments - Tod's Piece Nominal 1.00
Allotments - Leciester Road Nominal 1.00
Burial Ground - Leicester Road Purchase Price 24,700.00

BUILDINGS
Town Hall Insurance value 320,682.00
Furniture & Fittings Insurance value 28,721.00
Consumable Stock Insurance value 1,577.00
Computer Equipment Insurance value 2,350.00
Street Lights Insurance value 11,439.00
Public Seats Insurance value 5,293.00
Metal Litter Bin Insurance value 193.00
Photocopier (Leased) Insurance value 2,189.00
CCTV Insurance value 3,750.00
1500 Lamp Kit & Transformer Insurance value 1,172.00
Christmas Lights Insurance value 2,408.00
Under fives play area including fencing Insurance value 13,000.00
Skate park safety signs Insurance value 500.00
Skate park equipment - Tod's Piece Insurance value 7,000.00
Fencing & Gates Insurance value 2,645.00
2 x Picnic Tables Insurance value 1,560.00
Play Equipment Insurance value 33,131.00
Play Equipment Insurance value 28,847.00

The basis of valuation of these assets is replacement value plus additions at cost:
Community Land is valued at Nil.

2. LEASES
At 31st March 2006 the following leases were in operation

Lessor Purpose Annual Rent payable Year of expiry
Danka Photocopier £498.04 2008
Rutland County Council Branston Rd Play Area NIL 2094



3. BORROWINGS
At the close of business 31st March 2006 no loans were outstadding

4. DEBTS OUTSTANDING

At the 31st March 2006 debts of £1,721.35

Less than 3 months 1,721.35

5. TENANCIES

During the year the following tenancies were held:

Council as Landlord:

Tenant Property Rent P.A. Reparing/
non repairing
Football Club Hut/Pitch 290.00 non repairing
Bowls Hut 11.50 non repairing
Scouts Hut 75.00 non repairing

Council as Tenant

Rutland County Market Place 2,820.00 Non repairing

6. S137 PAYMENTS
Section 137 of the Local Government Act 1972 enables Parish/Town Councils to spend up to the
product of £5.00 per head of the electorate for the benefit of the people in the area on activities or £5.30 per head on projects not specifically authorised by other powers.

The limit for the Council in the year ended 31st March 2006 was £15,529.

Payee Nature of payment £

Uppingham in Bloom Grant Aid 700.00
Age Concern Grant Aid 200.00
Uppingham PCC - Clock Grant Aid 160.00
Royal British Legion Grant Aid 25.00
1st Uppingham Scouts Grant Aid 1,500.00
St. Peter & St. Paul, organ fund Grant Aid 100.00
Uppingham Flower & Produce Grant Aid 300.00
Voluntary Action Rutland Grant Aid 500.00
VISTA Grant Aid 100.00
Rutland Citizens Advice Bureau Grant Aid 1,000.00
4,585.00
UCC Football Pitch Allocated but not paid out 7,500.00
12,085.00
7. AGENCY WORK
During the year the council undertook the following agency work on behalf of other authorities
Commissioning authority nature of work £
None None None

8. ADVERTISING AND PUBLICITY
The following costs for advertising and Publicity were incurred during the year: None

9. Capital Reserves
Movement on Capital Reserve
Opening Balance 44,766.36
Capital Receipts -
Less: amount used to finance capital expenditure 6,866.80
Balance at end of year 37,899.56

The capital reserve represents the amount of money available within the Council's fund balance
that can only be used to finance capital expenditure and will be used to finance the new cemetery.

10. EARMARKED RESERVES
Movement on Earmarked reserves £
Opening Balance 30,238.00
Less amount utilised within the year 7,000.00
23,238.00

The purposed of the Reserves is as follows:

Earmarked reserves represent the amount of money within the Council's fund balance that has been
set aside for specific purposes:

Recreational Facilities 12,938.00
UCC Football Pitch 10,000.00
Wildlife Area Upper Cemetery 300.00
23,238.00

11. PENSIONS 889.37

12. CONTINGENT LIABILITIES
A contingent loss (cost) will be accrued in the financial statements where it is probable that a
future event will confirm a material loss (cost) which can be estimated with reasonable accuracy
i.e. signed by the RFO.
Where a material contingent loss (cost) is not accrued, perhaps because it cannot be accurately
estimated or because the event is not consideres sufficently certain, it is disclosed in this note
the balance sheet.

UPPINGHAM TOWN COUNCIL

YEAR ENDED 31ST MARCH 2008

EXPENDITURE 2007/2008
ESTIMATE
PARKS & OPEN SPACES £
Grounds Maintenance 5,800.00
Seats 200.00
Dog Bins 620.00
Maintenance (Litter Pickers) 1,390.00
Play areas inspection/repair 3,000.00
Misc 1,000.00
Sub - Total 12,010.00

GENERAL ADMIN
Zurich Insurance 13,000.00
Salaries, Income Tax NI 34,600.00
Office Mainen Furniture & Equip 1,300.00
Training/Conference 300.00
Photocopier Rental/ Usage 650.00
Legal Charge 500.00
Audit Fees 1,000.00
Stationary. Advert, Postage 1,300.00
Publications 900.00
Subscriptions 1,200.00
Sub - Total 54,750.00

MISCELLANEOUS
Christmas Lights 4,000.00
Grants/Donation 12,000.00
Chairmans Allowance 600.00
Maintenance Church Clock 160.00
Misc Contingencies 1,000.00
Elections 1,500.00
CCTV 1,000.00
Tourism & Publicity 1,000.00
Sub - Total 21,260.00

TOWN HALL
Business Rates 1,620.00
Heating 1,400.00
Lighting 1,400.00
Telephone 800.00
General Maintenance 6,000.00
Water Rates 200.00
Performing Rights, Royalties 140.00
Cleaning Materials 360.00
Floral Baskets 50.00
Sub - Total 11,970.00

PUBLIC LIGHTING
Repairs/ Replacements/Maintenance 1,000.00
Energy Charges 1,500.00
Improvements 2,000.00

SUB TOTAL 4,500.00


MARKET PLACE
Ground Rent 3,000.00
Rates 600.00
Floral Display
Maintenance

SUB TOTAL 3,600.00

ALLOTMENTS
Water Rates 160.00
Maintenance 100.00

Sub - Total 260.00

NEW CEMETERY
Loan 6,200.00

TOTAL EXPENDITURE 114,550.00



CAPITAL EXPENDITURE

Burial Land Leicester Road 30,000.00
30,000.00

UPPINGHAM TOWN COUNCIL

£
INCOME ESTIMATE
2007/2008
Town Hall Lettings 12,500.00
Market Rents 12,000.00
March Fair 500.00
Rents 300.00
Investment Interest 1,700.00
Allotment Rents 700.00
Sub- total 27,700.00

NET EXPENDITURE 86,850.00

PRECEPT 84,527.00

Band D per houshold 55.64

BURIAL PRECEPT 2,430.00

CEMETERY

EXPENDITURE ESTIMATE
2007/2008

Grounds Maintenance 2,000.00
Rates 30.00
Water Rates 50.00
Repairs 350.00
Salary Apportionment 2,000.00
TOTAL EXPENDITURE 4,430.00


INCOME
Burial Fees 2,000.00
TOTAL INCOME 2,000.00

NET EXPENDITURE 2,430.00

PRECEPT 2,430.00

UPPINGHAM PAROCHIAL CHARITIES

POORS LAND AT ASHTON

STATEMENT OF ACCOUNT AS AT 31ST MARCH 2007


Income
£
Balance brought forward 1 April 2006 838.61

R W Joyce
1st half year rent 2006 237.00
2nd half year rent 2006 237.00
Share dividend 332.07
Interest 2.48
1,647.16


Expenditure

Christmas monies 43 x £20 860.00
-----------
787.16

£
Bank a/c No. 80902829 527.65
80902837 259.51
787.16